You should now have all the information you need to complete an application form or an up to date CV. You need to now put all this information into a folder, ring binder plastic sleeve or something similar. This will then become your evidence folder. The following sub headings or pages whichever suits you best should now be made in your evidence folder.
Tick them off when you have all the information in each sub folder
Details of attendance at school/college
Training courses attended
Details of your work experience
Information that you will need to support your personal statement, such as certificates, sporting awards, letters of recognition etc. for all the things you have done
Your skills, with brief explanations to remind you of how you got them
Details of your references
Interview questions and your answers
Why is it so important that your information is up to date and current?
You need to update your information so that all your skills and experiences are recorded and can provide the best possible impression of you to an employer.
As you progress through life, situations and circumstances change. You may find new skills you’d forgotten you had or learn new ones through a change in circumstances.
Update your CV often and keep your evidence folder current. Each time you have an interview, write about it (Reflection) and keep it in your folder. Call employers…..put it on paper and add it to your folder. Learn something new, read a topical book…..add it to your folder. This will then build into a powerful tool for you to show employers during interviews “how you have changed”, “what you have done whilst unemployed” but more importantly you can prove it to them. You have it right there with you in the interview. The employer can see for themselves.
Some top tips when playing around with your CV
Remember a hand written covering letter; (profile) has more impact as long as it is neat, grammatically correct with no spelling errors. (Hand delivery if possible.)
Use a word processor to produce the letter so that it is legible and you can then use it to ensure your hand written letter is perfect.
Check your spelling and grammar is correct. Employers will see incorrect spelling and grammar as evidence that you produce shoddy work and won’t take your application further.
Keep to a maximum of 2 sides of paper (A4)
Employers might have a lot of CV’s to read so keep it concise. (Short, sharp)
Change the order of information if necessary, depending on the job you are applying for.
Take out information that is not needed for particular jobs
Keep your CV up to date by adding any new skills, qualifications and experiences as soon as you get them.
Always send a covering letter with your CV even if they have not asked for one.
Before filling in the application form do;
Make sure that you understand the job role that you are applying for.
Gather the information that you will need to complete the form.
Make some copies of the form to use as practice rough drafts.
Keep the original form safe from spillages or creases
Read any instructions carefully and all the way through
Use a copy for practice
Check your copy for accuracy and errors
When filling in the application form;
Follow any instructions about the use of capital letters, colour of ink, use of your own handwriting and word limits – employers do not want people who cannot follow instructions.
Complete every section as requested. If a section is not relevant, put N/A (not applicable) or the employer might think you have not completed the form properly.
Give yourself plenty of time
Fill in the form somewhere where you are not disturbed and can concentrate. It is easy to make mistakes even when you are copying.
Make sure your that your hand writing is neat and legible.
Check for mistakes of spelling, grammar and punctuation
Make sure you sign and date the form where requested
Be honest about your achievements. For example, if you tell lies about your qualifications, you may be sacked when you are found out.
Some applications have usually got a space for your personal statement/ profile or additional information. This is your chance to sell yourself and your skills to the employer. You have to have a good statement to stand any chance of gaining employment
Some tips for a good personal statement:
When looking at the job advert, take the employers requirements “wage, customer service experience, driving license, qualifications etc.” and write them down on a separate list.
For each one write down an example of how you possess these qualities, for example, your previous duties, responsibilities and achievements.
Complete the following boxes on this sheet and then transfer your answers onto a separate piece of paper for entry into your evidence folder
Customer service experience
Hobbies and interests
(Now write these again on a piece of A4 paper and enter in your evidence portfolio, this must be done now)
Explain why you want this job (enter this into your evidence portfolio)
Explain what you have to offer the employer here and also in your evidence portfolio
Mention any relevant hobbies and interests and say what you have learned from them and how the employer would benefit, for example, motivation…..what makes you tick. Resourcefulness….How you can adapt to suit the position being offered. Team work…..How you take part.
Have a go below, read it back to yourself and try and put yourself in the person’s shoe that is reading your personal statement. Ask a colleague to take a look and write down their comments as well. Then re-write your personal statement, with the feedback you have received. Once you are happy with it write it in your evidence folder as well (this then shows your ability to take critic and adapt to it)
Things to avoid
Try not to add extra sheets
Attach your CV to the form without filling it out correctly, it will suggest that you are not bothered enough to fill in the form
Try to put too much text in a text box, make a rough draft first and reduce the number of words so that they fit.
Use text talk ever!
Ever swear, not even mild language!
After filling in the form do:
Ask someone else to read the completed form for you and let them check it for spelling and grammar mistakes, (this is one of the main reason CV’s get rejected)
Keep a copy so that you can remind yourself of what you said when called for interview
Put the completed forms in a large envelop if posting them and use the legend “Do Not Bend” unbent forms are easier to read and photocopy
Make a note of the closing date and ensure you send your forms in good time
Online application forms
More and more employers provide the opportunity to fill in application forms on line. If you complete the form this way, ensure you make a draft version offline first before clicking apply. You can then check the information for accuracy and errors. It also means you have a copy of your form, just in case something goes wrong
If you need help with your application on line contact your tutor (Me) or a friend or colleague if you can’t get hold of your tutor
Now complete the following activity
Fill in the gaps in the following text by selecting the correct words from the list below the text
Your application will be _ _ _ _ _ _ _ _ if it is poorly _ _ _ _ _ _ _ _ _, for example, forms that are crumpled or stained, or that have words _ _ _ _ _ _ _ out.
Mistakes in _ _ _ _ _ _ _ _, grammar and punctuation will also lead to the application being rejected.
You need to make sure that you fill in all the sections of the form and _ _ _ _ and date it at the end.
Taking time and _ _ _ _ _ _ to prepare your personal statement will increase your chances of _ _ _ _ _ _ _.
Presented Spelling Success Sign
Rejected Crossed effort
Example copy of a covering letter template
Adapt and change the template as you need, however always try to keep it short and sweet
K.I.S.S = Keep it simple stupid
Your name and address
remember the exact date
Sirs (if you know the name of the person reading your application write it here)
I am writing to you in regards to the position available at your
Branch, store, area. After researching the position of
I can offer the following skills to support my application
Should you require any more information, please don’t hesitate to contact me using one of my contact options listed above
Always leave space for your signature
Peter Stone Aifl
Below write your own cover letter for your ideal job